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Register

• Register of Training Organisations - January 2013
• Important Documents
• What is the Register of Training Organisations?
• Due Diligence Assurance Gateway
• Entering the Register
• Register of Training Organisations – January 2013
• Enquiries

Register of Training Organisations - January 2013

The Due Diligence Assurance Gateway for the Register of Training Organisations reopened on 31 January 2013 and closed on 1 March 2013 at 5.00pm. 

Providers who already appeared on the Register did not need to apply again unless they received communications from the Agency which stated otherwise.

All organisations with an aggregate of £100,000 and above were required to enter the Register.

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Important Documents

• Guidance Note - Bravo e-tendering portal: Keeping your information up to date - Guidance note to assist organisations in keeping their information up to date on the e-tendering portal.
• Due Diligence Assurance Gateway Additional Financial Information organisations can submit to be considered as part of their financial health assessment on the Due Diligence Assurance Gateway.
• Read Me First - Guidance for Completion  (January 2013) - detailed information about the Register of Training Organisations and the Due Diligence Assurance Gateway. 
• Quick Reference Support Guide for the e-tendering portal  - specifies how to access the Due Diligence Assurance Gateway and the online questionnaire.
• Register of Training Organisations FAQs - relates to the different subject areas under the Register of Training Organisations.
• Implications of not being listed on the Register - describes the implications for organisations if they are not listed on the Register of Training Organisations and describes the actions the Agency will take.
• Parental Guarantee Form - this form is for organisations entering the Register (January 2013).
• Letter to organisations required to enter the Register – January 2013
• Letter to organisations with a final opportunity to enter the Register – January 2013

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What is the Register of Training Organisations?

The Register has three distinct purposes for the Chief Executive of Skills Funding:

• to confirm the organisations with an existing funding agreement are suitable for us to continue to fund
• to provide the Skills Funding Agency with a list of organisations that are eligible to be selected to be invited to tender for the provision of education and training services
• to enable the Skills Funding Agency to identify which subcontractors (organisations who do not hold a direct contract) prime contractors need to be asked to undertake a higher level of due diligence, monitoring and review on.

The Register of Training Organisations is open periodically throughout the year. The Due Diligence Assurance Gateway for the Register of Training Organisations reopens on 31 January 2013 and closes on 1 March 2013 at 5.00pm .

In order to be eligible to receive funding from the Chief Executive, providers must be entered on the Register. Entry on the Register does not automatically entitle a provider to funding, but it means that they will be eligible to be invited to compete for future funding opportunities.

• The Register of Training Organisations  – 4 January 2013 

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Due Diligence Assurance Gateway

In order to be included on the Register, organisations are required to pass a Due Diligence Assurance Gateway.

Organisations need to complete the Due Diligence Assurance Gateway if one or more of the following apply:

• they have an existing funding agreement with the Chief Executive for the delivery of education and training
• they want to be selected to be invited to tender for education and training provision being commissioned by the Chief Executive
• they are a subcontractor holding contracts with an aggregate value of £100,000 or above per annum.

The Due Diligence Assurance Gateway can be located at the e-tendering portal https://skillsfundingagency.bravosolution.co.uk/.

Please note that organisations that have previously successfully completed the Due Diligence Assurance Gateway process and are listed on the Register of Training Organisations do not need to complete the process again, unless they have been notifiedotherwise by the Agency.

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Entering the Register

Providers must ensure their company name details are maintained and kept accurate as this will be the name which appears on the published Register.

Change to staffing arrangements
The email address registered on the e-tendering portal will be how we communicate with you. So it is your responsibility to ensure that the email address is spelled correctly, accessible and belongs to a member of staff who will monitor it.

Out of the office on a regular basis?
There may be instances where you are required to respond to messages within a short time period, if you are not always able to access your email inbox; it is a good idea to add colleagues’ e mail addresses to your profile to ensure someone is available to respond. It is your responsibility to ensure your contact details on the e-tendering portal are managed effectively.

Before you start your application

• Late submissions will not be accepted after the Due Diligence Assurance Gateway has closed.  
  
• If you are applying to enter the Register of Training Organisations for the first time, you will need to ensure you are registered with the UK Register of Learning Providers (UKRLP) and have a UK Provider Registration Number (UKPRN) . 
  
• The name of your organisation must be entered on the Register exactly the same as it appears on the UKRLP. Where the organisation name does not match your application to the Register, it will not be evaluated and you will fail the Due Diligence Assurance Gateway Process. Only providers who have a current UKPRN will be accepted on the Register of Training Organisations.
  
• Please ensure you read the guidance on financial health  along with the additional financial information on the Agency’s website. As administrators of public funding we will only contract with providers and organisations who can clearly demonstrate they are financially robust.
• Ensure you check all answers thoroughly before submitting your online questionnaire; no changes can be made to the online questionnaire after the closing date. We cannot accept additional information oafter the Gateway closes. 
• There is no right of appeal against the Skills Funding Agency’s decision if you have been unsuccessful with your application.
  
• Successful entry onto the Register of Training Organisations does not guarantee a contract – it gives you the opportunity to be invited to compete in future invitations to tender by the Skills Funding Agency.

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Register of Training Organisations – January 2013

The Agency has now evaluated all the responses we received. Both successful and unsuccessful providers have received a notification via the Agency’s e-tendering portal.

As of  4 January 2013  the latest version of the Register of Training Organisations is available to view.

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Enquiries

• Enquiries from providers who have registered, and are accessing the Agency’s e-tendering portal for the Register of Training Organisations Assurance Gateway in January 2013, must be directed to the message boards at the e-tendering portal https://skillsfundingagency.bravosolution.co.uk/.
  
• Enquiries from providers who have never accessed the Agency’s e-tendering portal, but are considering doing so in the future, can find more information on the New Providers section of the Agency’s website.

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